Archiving Emails

Delete

Info

Archiving Emails is different than what users have experienced in our previous email system.  The Archive folder is a location that you can store emails in to remove them from your main mailbox view.  Whether the email is in your main mailbox or in your archive folder, it uses the same amount of storage in your overall mailbox.

Delete

Warning

When you right click and select Archive, archived items will not maintain the current folder structure it will put it straight into the Archive. If you want to mirror a folder structure from your mailbox to your archive, you will need to drag the email into the folder within your archive.


Link to Outlook Desktop Client Instructions

Link to Outlook Web Client Instructions

Link to Outlook Mobile Instructions


Outlook Desktop Client

There are three different ways to archive email in the Outlook Desktop Client.

  1. Using the Archive Button, this puts the email straight into the Archive folder
    1. Select the email you want to archive
    2. Click the "Archive" button at the top in the ribbon
  2. Right Clicking to Archive, this puts the email straight into the Archive folder
    1. Right click on the email you want to archive
    2. Click on the "Archive..." option from the contextual menu
  3. Dragging the email to Archive, this allows you to maintain your folder structure
    1. Left click and drag the email in the Archive folder or sub folder under the Archive folder and release the mouse button


Outlook Web Client

There are three different ways to archive email in the Outlook Web Client.

  1. Using the Archive Button, this puts the email straight into the Archive folder
    1. Select the email you want to archive
    2. Click the "Archive" button at the top in the ribbon
  2. Right Clicking to Archive, this puts the email straight into the Archive folder
    1. Right click on the email you want to archive
    2. Click on the "Archive" option from the contextual menu
  3. Dragging the email to Archive, this allows you to maintain your folder structure
    1. Left click and drag the email in the Archive folder or sub folder under the Archive folder and release the mouse button


Outlook Mobile App