Creating Out of Office Rule

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When users are out of the office for an extended period of time, it is recommended that they set up an out of office rule to communicate that your response times may be different than normal.

Link to Outlook Desktop Client Instructions

Link to Outlook Web Client Instructions


Outlook Desktop Client

  1. Click "File"
  2. Click "Automatic Replies"
  3. Select "Send automatic replies"
    1. You have the option of selecting the date range of when your automatic replies can start and end by clicking the "Only send during this time range:" option and selecting a start and end time
  4. Entering your out of the office message
    1. There are two different tabs, "Inside My Organization" and "Outside My Organization"
    2. You will need to add messages under both tabs if you want people within EACS and outside of EACS to receive your messages.
    3. Click "OK"


Outlook Web Client

  1. Click the Settings Cogwheel in the upper right-hand corner
  2. Click "View all Outlook settings"
  3. Click "Mail" on the left
  4. Click "Automatic replies"
  5. Select "Turn on automatic replies"
    1. You have the option of selecting the date range of when your automatic replies can start and end by clicking the "Send replies only during a time period" option and selecting a start and end time
  6. Entering your out of the office message
    1. For people within EACS, you will put your message in the text box under "Send automatic replies inside your organization"
    2. For people outside of EACS, you will need to click the "Send replies outside your organization" checkbox and enter your message in the second text box
  7. Click "Save"