Proxy Access - Giving a User Access to Your Resources

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This article will walk through the steps to give other users access to your mailbox or calendar.  An example would be if you need to give your administrative assistant or co-worker access to see or add items to your calendar.

Link to Outlook Desktop Client Instructions

Link to Outlook Web Client Instructions


Outlook Desktop Client

  1. Click "File"
  2. Click "Account Settings"
  3. Click "Delegate Access"
  4. Click "Add..."
  5. Type in the name of the person or group that you want to give proxy access to
  6. Highlight the name or group that you want to give access to and then click the "Add" button
  7. Repeat Steps 5 and 6 if there are multiple people or groups that you want to give the same level of access to
  8. Click "OK"
  9. Select the level of permissions that you want to assign
    1. You can give access to the following areas
      1. Calendar
      2. Tasks
      3. Inbox
      4. Contacts
      5. Notes
    2. You can give the following level of permissions to any of the above areas
      1. None
      2. Reviewer (can read items)
      3. Author (can read and create items)
      4. Editor (can read, create, and modify items)
  10. It is recommended that you check the "Automatically send a message to delegate summarizing these permissions"
  11. Click "OK" to the Delegate Permissions window
  12. Click "OK" to the Delegates window


Outlook Web Client

You can not assign proxy rights through the web client.